U.S. flag

An official website of the United States government, Department of Justice.

Suffolk County Police Department NIBRS Transition Project 2018

Award Information

Award #
Funding Category
Competitive Discretionary
Congressional District
Past Project Period End Date
Funding First Awarded
Total funding (to date)

Description of original award (Fiscal Year 2018, $2,118,660)

The National Crime Statistics Exchange (NCS-X) is an effort to expand the FBI’s National Incident-Based Reporting System (NIBRS) into a nationally representative system of incident-based crime statistics. BJS and the FBI are implementing NCS-X with the support of other Department of Justice agencies, including the Office for Victims of Crime. The goal of NCS-X is to enroll a sample of 400 scientifically selected law enforcement agencies to submit data to NIBRS; when these 400 new NIBRS-reporting agencies are combined with the more than 6,600 agencies that currently report to NIBRS, the nation will have a nationally representative system of incident-based crime statistics drawn from the operational data systems of local police departments. These incident-based data will draw upon the attributes and circumstances of criminal incidents and allow for more detailed and transparent descriptions of crime in communities. The current mechanism by which local law enforcement (LE) agencies report data to the FBI’s NIBRS, in general, is for local LE agencies to submit data to their state UCR reporting program, and then for the state UCR program to report those data to the FBI. While the FBI does accept NIBRS data directly from a small number of law enforcement agencies, the highly preferred route of reporting is through the state UCR program. The FY2018 solicitation furthers the goals of the NCS-X initiative by providing funding to the remaining states and local agencies in the NCS-X sample in order to assist them transition to NIBRS reporting.

The Suffolk County Police Department (SCPD) will utilize funds from this award to cover costs related to the NIBRS components of a new RMS. The new RMS will enable SCPD to transition to NIBRS by the FBI’s deadline of January 1, 2021. NCS-X grant funding will only be used to support the purchase of the NIBRS components of the system; however, the larger project goals and objectives are to replace the Department’s current aging homegrown RMS with a new NIBRS complaint RMS. Funding for those elements not NIBRS related will come from the SCPD Capital Project Budget. The new RMS will meet New York State and FBI NIBRS data collection requirements. This will include the proper collection of IBR data as well as the validation of that data by end users and supervisors. The IBR data will then be electronically transmitted to the New York State Division of Criminal Justice Services (DCJS).

SCPD is the primary law enforcement agency in Suffolk County; the new RMS procurement will cover not only SCPD but also 18 other active police departments in the county, thereby ensuring that all police departments in Suffolk County have a solution to become NIBRS compliant.


Date Created: September 25, 2018